Tow Authorization PDF Form

Detailed Instructions for Filling Out Tow Authorization

After an unauthorized vehicle has been found on private property, the next step is to legally remove it. This involves filling out a Tow Authorization form which grants permission to a tow company to remove the vehicle. Completing this form correctly is crucial to ensure that the towing process abides by legal requirements and to avoid any potential disputes. Follow these steps to accurately fill out the form.

1. Write the current date and time at the top of the form. Specify whether it's AM or PM.
2. Enter the name and phone number of the company performing the tow in the designated space.
3. Provide the address of the tow company in the section provided.
4. Specify the location from which the vehicle will be removed.
5. State the reason for removal (e.g., abandoned, illegally parked) in the appropriate section.
6. Fill in the duration for which the motor vehicle has been present on the private property.
7. Enter the name of the law enforcement officer or private property owner/agent authorizing the tow. Include both a printed name and signature.
8. If the private property owner is different from the above, enter their name in the space provided.
9. Under "Vehicle Information," enter the year, make, model, type, and color of the vehicle. Also, fill in the vehicle's VIN number, and the license number and state.
10. List any damage to the vehicle in the space provided for vehicle damage.

Once the Tow Authorization form is filled out completely, ensure that all the information is accurate. This document will serve as formal permission for the tow company to remove the specified vehicle from private property. Accuracy and clarity in completing this form help prevent misunderstandings or legal complications. After submitting the form to the designated tow company, they will proceed with the removal process based on the details provided.

1. What is a Tow Authorization Form?

   A Tow Authorization Form is a legal document used by property owners or their agents, such as law enforcement officers, to officially permit a towing company to remove a vehicle from private property. This form might be used in various circumstances, including but not limited to, situations where a vehicle is abandoned or illegally parked. It includes details such as the date and time of authorization, the involved parties, vehicle information, and reasons for towing.

2. Who is authorized to sign the Tow Authorization Form?

   The form can be signed by law enforcement officers or private property owners/agents. If the person authorizing the tow is different from the property owner, both names should be included on the form to ensure clarity and legality of the tow.

3. What information is needed to complete the form?

   Completing the form requires various pieces of information, including:

   • The name and telephone number of the towing company.
   • The address of the towing company.
   • The location from which the vehicle will be removed.
   • The reason for the vehicle's removal.
   • The duration the vehicle has been on the property.
   • Vital vehicle details like the year, make, model, type, color, VIN, and license plate number including the state.
   • Any existing vehicle damage should be listed as well.

4. Is the Tow Authorization Form mandatory for all vehicle tows from private property?

   Yes, the Tow Authorization Form serves as a legal document that authorizes the tow and helps protect the property owner or agent and the towing company from potential legal issues. It ensures that the tow is conducted lawfully and with proper documentation.

5. What are the legal implications if a vehicle is towed without a Tow Authorization Form?

   Towing a vehicle without a proper Tow Authorization Form can lead to several legal complications for both the towing company and the property owner or agent. These complications can include legal action from the vehicle owner, potential fines, and other penalties imposed by local or state laws. It underscores the importance of completing and signing this form before proceeding with a vehicle's removal.

6. What should be done if the vehicle is abandoned?

   If a vehicle is considered abandoned, the form instructs referring to NMPRC Rule 18.3.12.14 and NMSA 1978, §66-1-4.1 for further guidance. These references provide specific legal procedures and requirements for dealing with abandoned vehicles, ensuring that the tow aligns with state regulations.

7. How should the completed Tow Authorization Form be handled?

   Upon completion, the Tow Authorization Form should be securely stored by the towing company as part of their records. It serves as evidence of legal authority to tow the specified vehicle. A copy should also be provided to the property owner or agent and, in some cases, to the local law enforcement or relevant municipal offices as required.

One common mistake made when filling out the Tow Authorization form is neglecting to provide complete vehicle information. This section requires specific details such as the year, make, model, type, color, VIN number, and license information. When individuals hurry through this section or omit details, it compromises the accuracy of the authorization. Ensuring all vehicle information is accurately recorded is critical for the towing process to proceed smoothly and without confusion.

Another mistake involves the authorization section itself—particularly the signature and print name of the law enforcement officer or private property owner/agent authorizing the tow. Sometimes, this critical part of the form is left blank or incomplete. This oversight can lead to questions regarding the validity of the tow, and in some cases, may result in the delay or cancellation of the towing service. It's essential that this section is filled out completely, providing clear authorization for the action to be taken.

Incorrectly identifying the reason for the tow is yet another area where errors frequently occur. The form explicitly asks for the reason the vehicle is being removed, such as being abandoned or illegally parked. When the reason is not clearly stated or the wrong reason is provided, it can complicate the situation. This information is not only critical for record-keeping but also for ensuring that the tow is legally justified under the circumstances described.

Failure to accurately list any damage to the vehicle before the tow takes place is also a notable mistake. The form includes a section for documenting existing damage, but this is often overlooked or inadequately completed. Accurately detailing any pre-existing damage is crucial for protecting all parties involved. If any disputes or claims of damage arise from the tow, this documentation provides important evidence that can resolve such issues.

Finally, inaccuracies in recording the amount of time the vehicle has been on the private property can lead to complications. This detail is particularly important if the vehicle is being towed for reasons such as abandonment. Misjudging or misreporting the duration can affect the legality and justification of the tow. It's important for individuals completing the form to verify and record this information with precision to ensure the towing action adheres to applicable laws and regulations.

When dealing with the towing of vehicles, especially from private property, the Tow Authorization Form is a critical document. However, this form often works hand in hand with other essential paperwork to ensure the process is legal, smooth, and transparent for all parties involved. Here is a look at up to ten additional documents that are frequently used alongside the Tow Authorization Form. Each plays a unique role in either the towing process itself or in the necessary record-keeping and legal compliance that accompanies such actions.

• Vehicle Release Form: This document is used by the tow company to officially release the towed vehicle back to its owner, often requiring payment of any towing and storage fees first.
• Incident Report Form: Filed by the towing company or the property owner, it details the circumstances around the vehicle's towing, including the reason for towing and the vehicle's condition.
• Damage Claim Form: If the vehicle owner believes the towing process caused damage to their vehicle, they might fill out this form to file a claim against the tow company or the property from where the car was towed.
• Parking Violation Notice: Often issued by property owners or their agents before towing takes place, this notice serves as a warning to the vehicle owner regarding a parking infraction.
• Property Owner Authorization Letter: This letter serves as proof that the property owner has granted the towing company the authority to remove vehicles from their property.
• Tow Truck Operator Log: A record kept by the tow truck operator detailing all the tow operations, including dates, times, vehicle information, and reasons for towing.
• Storage Lot Registry: A log of all vehicles that have been towed and are currently stored in the tow company’s lot. It typically includes information such as the vehicle's make, model, VIN, and the duration of storage.
• Payment Receipt: Issued by the tow company to the vehicle owner upon payment, providing proof of transaction for the towing and storage services.
• Dispute Resolution Form: This form is used when the vehicle owner disputes the tow's legality or the towing and storage fees. It's a step towards resolving issues without going to court.
• Law Enforcement Notification: After towing a vehicle from private property, especially in the case of abandonment, tow companies often notify local law enforcement, providing them with the vehicle's information.

In the realm of vehicle towing, especially from private premises, thoroughness in documentation cannot be overstated. The Tow Authorization Form is just the starting point. Following up with comprehensive paperwork like the Vehicle Release Form, Incident Report Form, and others ensures that the process adheres to legal standards and protects the rights of all involved parties. Proper documentation establishes clarity, prevents disputes, and enables a smoother resolution in scenarios where disagreements arise.

• Vehicle Release Form: This document is quite similar to the Tow Authorization form in that it also deals with the lawful removal or release of a vehicle, but in this case, it's about releasing a vehicle back to the owner. Both require detailed information about the vehicle, including make, model, VIN, and license plate number, and are authorized by a specific person or entity.

• Mechanic's Lien: This legal document allows a mechanic or repair shop to keep a customer's car until they've been paid for repair work performed. Like the Tow Authorization form, it involves vehicle identification details and is a form of protection for service providers to ensure payment for their services.

• Parking Violation Notice: Similar to the Tow Authorization form, which may be used for vehicles parked illegally, a Parking Violation Notice is issued to a vehicle owner for not adhering to parking rules, often leading to a tow if not addressed. Both serve as a form of authorized action against wrongful parking.

• Property Release Form: This document is used by law enforcement to return personal property, including vehicles, to their rightful owner after being confiscated or as part of an investigation. Like the Tow Authorization form, it specifies the property being released and identifies the authority for the action.

• Storage Agreement: This agreement is between a storage facility and a vehicle owner, detailing the terms under which a vehicle is stored. Similar to the Tow Authorization form, a Storage Agreement often contains specific vehicle information, terms of storage, and authorized signatures.

• Vehicle Impound Notice: Issued when a vehicle is impounded for various reasons, including violations or for investigatory purposes, and requires detailed information about the towed vehicle, similar to the Tow Authorization form. It also serves as a notification to the owner about the impound action.

• Consent to Search Form: Though not completely identical, this form is similar to the Tow Authorization form in that an individual is giving their authorization for an action to be taken regarding their property—in this case, a search rather than a tow. Both require a clear understanding and agreement on the action to be taken.

Dos:

1. Verify all details are correct: Ensure that the date and time of the tow, as well as the contact information and address for the tow company, are accurately recorded.
2. Describe the vehicle precisely: Include the vehicle's year, make, model, type, color, VIN number, and license plate information. This helps in clearly identifying the vehicle to avoid any mix-ups.
3. Clearly state the reason for the tow: Be explicit about why the vehicle is being removed, such as being abandoned or illegally parked. This justification is crucial for legal purposes.
4. Note any damage on the vehicle: Before the tow takes place, document any pre-existing damage to the vehicle. This can protect you from liability claims for damage caused during the tow.
5. Include authorization details: Make sure the name, signature of the law enforcement officer or private property owner/agent authorizing the tow, and the name of the private property owner (if different) are included to validate the tow.
6. Refer to relevant statutes or rules: If the vehicle is being removed because it is abandoned, reference the applicable legal guidelines, such as NMPRC Rule 18.3.12.14 and NMSA 1978, §66-1-4.1.
7. Check for completeness: Before submitting the form, review all sections to ensure nothing has been omitted. An incomplete form may delay the tow process.
8. Keep a copy: Always retain a copy of the completed form for your records. This will be valuable in case of future disputes or for record-keeping purposes.

Don'ts:

1. Don't guess vehicle details: Avoid making assumptions about the vehicle's information. If uncertain, double-check before filling out the form.
2. Don't skip documenting damage: Failing to list pre-existing damage to the vehicle could lead to disputes regarding who is responsible for the damage.
3. Don't leave sections blank: If a section does not apply, indicate this with "N/A" (Not Applicable) rather than leaving it blank to avoid any confusion.
4. Don't use unclear terminology: Avoid jargon or abbreviations that might not be universally understood. Clarity is key in legal documents.
5. Don't provide incorrect authorization: Ensure that the person signing the form is legally authorized to request a tow from the property in question.
6. Don't forget the timing details: Be specific about the date and time you're authorizing the tow. This information can be critical, especially in disputes.
7. Don't ignore regulations: Neglecting to refer to or comply with local laws and regulations regarding towing can lead to legal challenges.
8. Don't misplace your copy: Losing your copy of the completed form can complicate future reference and verification of the tow authorization.

Understanding the Tow Authorization Form can sometimes be confusing, and misconceptions abound regarding its use and implications. It is crucial to clarify these for vehicle owners, tow companies, and property owners alike.

1. Only law enforcement can authorize a tow.

This is not accurate. While law enforcement officers do have the authority to order a tow from private property, so too can private property owners or their designated agents. The key is that the authorization must be given through the proper completion of a Tow Authorization Form, specifying the reasons for the tow, such as the vehicle being abandoned or illegally parked.

2. A vehicle can be immediately towed off private property without any notice.

This is a common misconception. While specific scenarios allow for immediate towing, such as emergency situations, generally, the law requires that the vehicle owner is given notice and a reasonable amount of time to remove the vehicle voluntarily before towing is enforced.

3. Any tow company can tow a vehicle once they have the authorization form.

False. The Tow Authorization Form requires the name and telephone number of the specific tow company authorized to remove the vehicle. This means that the property owner or agent selects a particular company for the task. This precaution helps ensure the legitimacy and accountability of the tow operation.

4. The Tow Authorization Form is only applicable for vehicles considered as abandoned.

Incorrect. Although the form includes a reference to rules and statutes related to abandoned vehicles, it is used for various situations where a vehicle may need to be towed from private property – including instances of illegal parking or causing an obstruction.

5. The vehicle owner is always responsible for the towing charges.

This is often the case, but there can be exceptions. For instance, if the tow was unauthorized or conducted in a manner contrary to the law, the property owner or the tow company may be held liable for the costs instead.

6. The Tow Authorization Form does not need to detail the vehicle's condition.

On the contrary, the form requires a detailed list of any damage to the vehicle before towing. This documentation is crucial for protecting all parties involved. If subsequent damage claims arise, this information can be essential in determining liability.

7. There is no need for a specific reason for the tow on the Tow Authorization Form.

Actually, the form requires a clear reason for the tow to be stated, such as the vehicle being abandoned or illegally parked. This specificity is necessary to justify the tow legally and can protect the property owner or agent, and the tow company from potential legal disputes.

8. The signature of the property owner is not necessary if an agent is authorizing the tow.

Incorrect. The form requires the name and signature of the law enforcement officer or private property owner/agent authorizing the tow. This represents a legal authorization for the action, thereby necessitating proper verification and consent.

9. Once signed, the Tow Authorization Form is irreversible.

While not commonly practiced, the authorization may be revoked if circumstances change before the tow action is carried out, provided that such revocation is communicated to all relevant parties in a timely manner.

Understanding the Tow Authorization Form: A Guide

The Tow Authorization form plays a crucial role in the towing process, especially for vehicles that are impounded from private property. It serves as a legal document, authorizing the removal of a vehicle under specific circumstances. Here are key takeaways you need to remember when filling out and using this form:

• Clear Authorization: The form requires the name and telephone number of the towing company authorized to remove the vehicle. This ensures that only specified personnel can legally tow the vehicle.
• Reason for Towing: The form must include a valid reason for the tow, such as the vehicle being abandoned or illegally parked. This helps in preventing unauthorized or unjustified removals.
• Duration of Stay: You must specify how long the vehicle has been on the property before being towed. This information might be crucial for legal purposes, especially in disputes regarding the tow.
• Contact Information: The form should include the contact information of the law enforcement officer or the private property owner/agent authorizing the tow. This serves as a verification of authority.
• Vehicle Details: Detailed information about the vehicle (year, make, model, type, color, and VIN number) is required. This helps in accurately identifying and verifying the vehicle in question.
• Existing Damage Declaration: Any pre-existing damage to the vehicle must be listed on the form. This protects the towing company from claims of damage that occurred prior to the tow.
• Legal References: If the vehicle is being removed because it is deemed abandoned, the form references specific legal statutes. It's important to be aware of these references to ensure compliance with local laws.

By carefully filling out and understanding the Tow Authorization form, private property owners and towing companies can ensure that the tow is conducted legally and efficiently, minimizing the potential for disputes or misunderstandings.