Dos 1246 PDF Form

Detailed Instructions for Filling Out Dos 1246

Ensuring your security guard license stays current is critical for continued employment in the field. The DOS 1246 form plays an essential role in this process, functioning as your renewal application. Completing this form accurately and submitting it before your current registration expires will prevent any interruptions in your eligibility to work as a security guard. Below is a step-by-step guide on how to fill out the DOS 1246 form correctly.

1. Start by checking the preprinted information at the top left of the form for accuracy. This includes your Unique ID Number and current term expiration date.
2. If there are any changes in your personal information such as your last name, first name, home address, or any other provided detail, print these changes in the space provided to the right of the preprinted information.
3. Answer the questions about criminal convictions, pending charges, and any changes to licensing history since your last application. If you answer "Yes" to any, be prepared to enclose supplementary documents as specified on the form.
4. Review the training section. Ensure that your obligatory On-The-Job Training (OJT) and Annual In-Service Training are up to date. If any training dates are missing, or you haven't completed the required training, you must do so before submitting the renewal form.
5. Read and complete the Child Support Statement. This section is mandatory regardless of whether you have children or any child support obligations.
6. Sign the Applicant Affirmation at the bottom of the form to affirm under penalty of perjury that the information provided is accurate and true.
7. If you're paying the renewal fee with a credit card, complete the payment section by entering your credit card information, the total amount due, and signing where indicated.
8. Finally, mail the completed, signed original renewal notice with the $25 nonrefundable fee to the NYS Department of State. You can pay the fee via check, money order (made payable to the NYS Department of State), MasterCard, or Visa. Note that a $20 fee will be charged for any returned checks.

Upon submitting the DOS 1246 form with the necessary fee and any required supplementary documents, you've successfully applied for the renewal of your security guard registration. The New York State Department of State will process your application, and upon approval, you can continue working as a security guard without interruption. Remember, it's vital to renew your registration before the expiration date to avoid reapplying and requalifying from scratch.

FAQ Section: DOS 1246 Security Guard Renewal Form

1. What is the DOS 1246 form used for?

   The DOS 1246 form is used for renewing a security guard registration in New York State. It ensures that all security guards have their credentials updated and meet the state's requirements to continue working in their profession.

2. Is there a fee for renewing my security guard registration?

   Yes, there is a $25.00 nonrefundable fee required for renewing your security guard registration. This fee must be included with your renewal application to process it.

3. How can I pay the renewal fee for the DOS 1246 form?

   You can pay the renewal fee by check or money order made payable to the NYS Department of State. Alternatively, you can pay by MasterCard or Visa. Please note that a $20 fee will be charged for any check that is returned by your bank.

4. What happens if I've had a change of address or name since my last application?

   If you've had a change of name or address since your last application, you need to indicate these changes in the space provided on the form. Importantly, if your name has changed, you must provide proof of such change, like a marriage certificate or court order.

5. What are the training requirements for renewing my security guard registration?

   To renew your registration, you must have completed the required training courses, which include a 16-Hour On-The-Job (OJT) training if employed for over 90 days, and an 8-Hour Annual In-Service training each year of your license term. If registered to carry a firearm, an 8-Hour Annual Firearms Course must be completed each calendar year as well.

6. What if I have been convicted of a crime since my last application?

   If you have been convicted of a crime (other than a minor traffic violation) since your last application, you must include court disposition with your renewal form. This information is crucial for the processing of your application and to ensure compliance with the law.

7. What is the Child Support Statement section, and why do I need to complete it?

   The Child Support Statement is a mandatory section in New York State for all renewing security guards, regardless of whether or not you have children or a support obligation. This section requires certification about your child support status. Failing to complete this section truthfully can result in severe consequences, including the suspension of your professional, business, and driver's licenses.

8. What should I do if my renewal application is delayed?

   If your renewal application is delayed, ensure that you have completed all necessary sections, included the correct fee, and provided any required documentation. For further assistance, contact the Division of Licensing Services at (518) 474-7569, and remember to reference your Unique ID Number in all communications.

Filling out the DOS 1246 Security Guard Renewal form requires close attention to detail, yet there are common mistakes applicants tend to make. One frequent error occurs when applicants neglect to check and update the preprinted information at the top left of the form. It's crucial to enter any changes in the space provided to the right, as failing to update residential addresses and name changes, including those due to marriage, ensures that renewal notices and other pertinent communications are properly received.

Another common mistake is not including the necessary proof for a name change. Proof can be a court order, marriage certificate, driver's license, non-driver ID card, valid passport, or immigration documents. Without this documentation, the process can stall, delaying the renewal of the registration.

Applicants often overlook the $25.00 renewal fee, neglecting to complete the payment information or assuming it is not required for the renewal process. The form clearly specifies this fee, and failing to remit payment can result in processing delays or the non-renewal of the security guard registration.

Furthermore, the child support statement section is mandatory, yet is frequently bypassed by applicants. Even if the applicant does not have children or any support obligations, they must complete this section. Ignoring this requirement not only breaches state mandates but could also affect the outcome of the renewal application. The law in New York State is strict regarding child support declarations, with serious consequences for false statements.

An often overlooked aspect is the need to affirm, under penalties of perjury, that all statements made in the application are true and correct. The applicant's failure to sign the applicant affirmation section is a critical omission that can render the application invalid.

Additionally, many applicants fail to provide up-to-date training information or to complete mandatory training courses required for renewal. The DOS 1246 form specifies the need for certain training courses to be completed and on file, including 16-Hour On-The-Job (OJT), 8-Hour Annual In-Service, and, if applicable, 8-Hour Annual Firearms Course. Overlooking or not correctly entering these dates halts the renewal process.

Errors in the section regarding pending criminal charges are common too. Applicants must submit a copy of the accusatory instrument if they answer 'Yes' to having pending charges. Neglecting to provide these documents can significantly delay the renewal.

The photo ID card process is another area ripe with misunderstandings. Applicants must understand that their new ID cards will be produced using the image on file with the NYS Department of Motor Vehicles. Ignoring the instructions related to the photo ID card can lead to problems with the issuance of the card.

Not enclosing the required documentation for any 'Yes' responses to convictions or pending charges leads to processing delays. Proper documentation is crucial for the review team to assess the application accurately.

Finally, a common mistake is not mailing the completed, signed original renewal notice with the application fee. This step is essential for the renewal process to proceed. By overlooking or delaying this action, applicants risk their ability to work as a security guard post the expiration date of their current registration.

When submitting a DOS 1246 Security Guard Renewal form, several other forms and documents may be necessary to complete the renewal process successfully. These additional materials ensure that all aspects of a security guard's eligibility and compliance with state regulations are thoroughly assessed and updated. Understanding these documents can simplify the renewal procedure and help avoid any delays or complications.

• Child Support Statement: A form required by New York State law. It must be completed by all applicants, disclosing their child support status. This document is crucial because failure to fulfill child support obligations may lead to the suspension of various licenses, including the security guard registration.
• Training Completion Certificates: Documents proving the completion of mandatory training courses, such as the 16-Hour On-The-Job Training (OJT) for new guards, and the 8-Hour Annual In-Service training for renewal candidates. Additional training certificates, such as the 8-Hour Annual Firearms Course, may be required for guards authorized to carry firearms. These certificates are essential to demonstrate compliance with training requirements for renewal.
• Proof of Name Change: If applicable, any legal document that verifies a change of name due to marriage, divorce, or court order. Acceptable documents might include a marriage certificate, court order, or updated driver's license. This ensures that the security guard's registration reflects their current legal name.
• Court Disposition or Criminal Complaint Documents: In cases where the applicant answers "Yes" to questions about convictions or pending charges on the DOS 1246 form, court documents or official records must be included to provide details of the situation. These documents help the licensing authority to understand the nature of the incidents and to make informed decisions regarding the renewal application.

In summary, the DOS 1246 Security Guard Renewal form often needs to be accompanied by additional documents that affirm the applicant's compliance with state laws and training requirements. By gathering and correctly submitting these forms, security guards can ensure a smoother renewal process, maintaining their eligibility to work in the state. Compiling a complete and organized renewal application is fundamental for compliance and continued professional practice.

• The Driver's License Renewal Form shares similarities with the DOS 1246 form as it also requires personal information updates, a fee, and an affirmation of truthfulness under penalty of perjury. Additionally, both forms may entail training or testing requirements and statements regarding child support compliance.

• The Professional License Renewal Form for various professions (e.g., nurses, doctors, lawyers) is similar because it too often asks for updates on personal information, professional training or continuing education completed since the last renewal, compliance with child support laws, and may include a renewal fee.

• The Firearm Permit Renewal Application is analogous in that it requires the applicant to disclose any criminal history, complete certain training requirements, and affirm the accuracy of the information provided under penalty of perjury, along with the submission of a renewal fee.

• The Passport Renewal Application shares similarities with the requirement for current personal information, a photo ID (in the case of the passport, a photograph is needed), a fee for processing, and an official declaration affirming the truthfulness of the provided information.

• The Voter Registration Update Form is similar in its requirement for citizens to update their personal information, such as name and address changes, albeit without a fee or training requirement. However, it also includes an affirmation of truthfulness regarding the applicant's eligibility to vote.

• The Vehicle Registration Renewal Notice requires the update of personal and vehicle information, payment of a renewal fee, and may include the declaration of insurance coverage, akin to how the DOS 1246 form requests updated personal information and fee payment.

When renewing your Security Guard registration with the New York State Department of State (DOS) using the DOS 1246 form, the process requires careful attention to ensure accuracy and compliance. Follow these guidelines to successfully navigate your renewal application.

• Verify preprinted information: Check all preprinted details for accuracy. If there are any changes in your personal information, use ink to update them in the designated space.
• Answer all questions truthfully: Filling out the application accurately and truthfully is crucial. This includes disclosing any criminal convictions or pending charges.
• Complete the mandatory training: Ensure that you meet all training requirements before submitting your form. This might include the 16-Hour On-The-Job Training and the 8-Hour Annual In-Service Training, among others.
• Include the child support statement: You must fill out this section, regardless of your personal situation concerning child support. False statements can lead to severe penalties.
• Sign the affirmation: Your signature attests to the truthfulness and accuracy of the application. Make sure to sign in the designated area.
• Pay the renewal fee: The application must be accompanied by the appropriate fee. Check the form for the current amount and acceptable payment methods.

• Leave sections blank: Ensure no sections are left unanswered. Incomplete applications can lead to processing delays or denials.
• Use white-out or make erasures: If you make a mistake, it's better to start over on a new form. Corrections made with white-out or by erasing can cause your application to be scrutinized or rejected.
• Postpone your application: Submit your renewal prior to the expiration date of your current registration. Delaying your renewal can result in a lapse of your ability to legally work as a security guard. Furthermore, failing to renew within six months after expiration requires undergoing the application process anew.

Following these guidelines will help ensure your DOS 1246 form is filled out correctly and efficiently, facilitating a smooth renewal process for your Security Guard registration.

When discussing or handling the DOS 1246 form, specific for Security Guard Renewal in New York State, individuals often carry misconceptions that may lead to confusion or incorrect completion of the necessary paperwork. It is crucial to dispel these myths to ensure security guards fulfill their renewal requirements accurately and timely.

• Misconception: Training Courses Are Optional for Renewal

Some may believe that the training courses listed on the DOS 1246 are optional or only necessary for new applicants. However, the form clearly outlines mandatory training requirements that must be met for renewal. Existing guards must complete the 16-Hour On-The-Job Training (OJT) if employed for more than 90 days, and the 8-Hour Annual In-Service training each year of their license term. For those registered to carry firearms, an 8-Hour Annual Firearms Course is additionally required each calendar year. Thus, the form emphasizes that without compliance with these training requirements, the renewal cannot proceed.

• Misconception: A Child Support Statement Is Not Required If You Do Not Have Children

Despite what some might think, the Child Support Statement section of the DOS 1246 form must be completed by all applicants. New York State law mandates this requirement, regardless of whether an individual has children or any child support obligations. The law aims to enforce child support obligations and prevent those significantly in arrears from renewing professional licenses, including the security guard registration.

• Misconception: The Form Allows for Electronic Submissions and Payments

Another common misunderstanding is the possibility of electronically submitting the DOS 1246 form and its fees. The form instructions specify that the completed, signed original renewal notice, along with the $25 nonrefundable fee, must be mailed to the Department of State. While the form does accommodate credit card payments for MasterCard or Visa, these details must be provided within the mailed document, highlighting the absence of an electronic submission option.

• Misconception: Immediately After Submission, License Renewal Is Guaranteed

Some might wrongly assume that once the DOS 1246 is submitted, the renewal of their security guard license is assured. However, the submission of this form is just the initial step in the renewal process. The form itself includes a warning about the acceptance of documents with alterations or the presentation of fraudulent documents, which could lead to delays or criminal prosecution. Furthermore, the renewal process includes a review of the provided information, including any disclosed criminal history or pending charges, which could impact the renewal outcome. Therefore, accurate and honest completion of the form is paramount for a successful renewal.

Filling out and using the DOS 1246 form correctly is crucial for security guards in New York State who are seeking to renew their registration. This process ensures that all security guards continue to meet the necessary legal and training requirements to operate within the state. Here are five key takeaways to guide you through the renewal process:

• Ensure All Information is Updated: It is important to check the preprinted information on the DOS 1246 form and make any necessary changes, such as a new address or name change, in the space provided. This helps maintain accurate records and ensures that you receive all pertinent notifications regarding your registration.
• Complete the Mandatory Child Support Statement: Regardless of whether you have children or any support obligation, completing the Child Support Statement section is mandatory in New York State. Failing to complete this section truthfully can have serious legal repercussions, including the suspension of business, professional, and driver’s licenses for non-compliance with child support obligations.
• Comply with Training Requirements: Before submitting your renewal form, confirm that you have completed all required training courses. These include the 16-Hour On-The-Job (OJT) Training if employed for over 90 days and the 8-Hour Annual In-Service Training within each year of your license term. For guards registered to carry a firearm, an 8-Hour Annual Firearms Course is also required each calendar year.
• Submitting the Application: Along with your completed form, you must submit a nonrefundable $25 fee. Payment can be made via check, money order, Visa, or MasterCard. If a check is returned by your bank, a $20 fee will be charged. Properly submitting the application and fee ensures timely processing and avoids any delays in the renewal of your registration.
• Timeliness is Key: Do not delay submitting your renewal application. Working as a security guard with an expired registration is not permitted in New York State. Furthermore, if you fail to renew your registration within six months after the expiration of your current registration, reapplying and requalifying for your license will be necessary.

Adhering to these guidelines when filling out and using the DOS 1246 form will smooth the renewal process for your security guard registration, helping you remain compliant with state laws and regulations.