The DA 1380 form, officially known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is a document used for recording various types of Reserve Duty Training performed by soldiers. It serves as a critical piece of documentation for the Army Reserve, detailing training, duty performed, and the issuance of retirement points and pay. This form, governed by AR 140-185 and overseen by the DCS, G-1 as the proponent agency, ensures that all Reserve Duty Training activities are properly recorded and managed.
In the dynamic landscape of Army Reserve operations, the DA Form 1380 serves as a critical tool, recording the individual performances of reserve duty training. This form encompasses a broad range of critical details, including the identification of the reporting agency and records manager, pertinent dates such as the duty and anniversary year ending dates, and thorough identification of the personnel involved. The form also details the type of duty performed, whether it be duties, training, or instruction, along with the authoritative citations for these activities. What sets the DA Form 1380 apart is its meticulous documentation of the dates, hours, locations, and nature of the duties or training undertaken, thereby ensuring that every aspect of reserve duty training is accurately captured and accounted for. Integral to this process is the role of the officer in charge, whose endorsement via signature validates the recorded performance. Not only does the form serve to record activities for historical and administrative purposes, but it also plays a pivotal role in the determination and allocation of retirement points and the management of pay data for individual soldiers, thus underscoring its significance in the operational efficacy and the welfare management within the Army Reserve framework.
The DA Form 1380 is a crucial document for Army Reservists, serving as a record of individual performance of reserve duty training. This form plays a significant role in accounting for and managing the various types of duty and training that a reservist might perform outside their normal inactive duty training assemblies. Completing this form accurately is essential for ensuring that reservists receive appropriate credit for their service, which can impact their pay, retirement points, and overall career progression. Below are step-by-step instructions for filling it out:
Once the DA Form 1380 is completed and signed, the unit is responsible for processing it accordingly to ensure the soldier receives proper credit for the duty performed. This involves submitting the form for paid IDT duties through the Defense Finance and Accounting Service (DFAS) and for non-paid IDT duties through the Army Human Resources Command (AHRC). Proper submission and validation of this form are integral to accurately reflecting a reservist's service commitment and contributions.
What is the DA Form 1380, and when is it used?
The DA Form 1380 is a document utilized by members of the Army Reserve to record individual performances of reserve duty training. It's prepared by the last day of each duty month for various activities beyond normal Inactive Duty Training (IDT), such as reserve training outside the typical battle assembly, duties performed in different service branches, or attendance at professional conventions. These activities are subject to approval and require appropriate documentation and authorization.
Who is responsible for preparing the DA Form 1380?
Different individuals may prepare the DA Form 1380 depending on the activity and its approval. The chief of the proponent agency may prepare it for training projects with prior approval, while designated military representatives at professional meetings handle their documentation. Commanding officers of attachment units or other services also play a role in its preparation, especially when training occurs across different military branches or in attached status.
How is the DA Form 1380 filled out?
The form requires detailed information like dates of duty, types of duty performed, and the total hours dedicated to those duties. Authority for the training conducted is noted, and details including locations, nature of duties, training or instruction description are mandatory. The form also distinguishes between paid and non-paid duties and the corresponding retirement points credited for those activities. A responsible officer must verify and sign the completed form.
What information is included on the DA Form 1380?
Information such as the date, personal details of the reservist, type of duty performed, hours dedicated, and retirement points earned are included. Specifics about the duty location, the nature of the duties, training, or instruction details, and the approving officer's verification are also required. Compliance with certain Army Regulations is necessary for validation.
How are the retirement points calculated and recorded on the DA Form 1380?
Retirement points are calculated based on the type of duty performed and the total hours documented. There are codes to distinguish between paid (P) and non-paid (N) duties, with specific equivalents for retirement points. Exceptions exist for certain activities, such as funeral honors or preauthorized conferences, which may earn retirement points differently.
What happens after filling out the DA Form 1380?
Once filled out and signed, the DA Form 1380 should be processed for pay and non-paid retirement points as applicable. Units submit these forms no later than the last day of each duty month through designated channels such as DFAS for paid activities and AHRC for non-paid duties. Verification and validation are conducted by these agencies, after which units are responsible for filing and submitting the forms as per Army Regulations.
Where should the DA Form 1380 be submitted?
Depending on the nature of the duty, the form is submitted either to the appropriate pay channel for paid duties or directly to the Army Human Resources Command (AHRC) for non-paid activities. Specific points of contact within AHRC can help guide the submission of non-paid IDT actions.
Can the DA Form 1380 be used for duties performed with other services?
Yes, the DA Form 1380 can document duties performed in an attached status with other military services. The form must be completed with the signature of an authorized official from the unit of attachment, ensuring all Army Reserve activities are accurately recorded and accounted for, regardless of the branch in which they’re performed.
What is the disposition of the DA Form 1380 after processing?
Upon validation by DFAS or AHRC, the awarded retirement points are annotated on the form, which should then be filed according to AR 25-400-2. It must also be submitted to the Soldier's Army Military Human Resource Record (iPERMS) per AR 600-8-104, ensuring a comprehensive and accessible service record for the individual reservist.
Filling out the DA 1380 form accurately is crucial for Army Reserve soldiers to receive proper credit for reserve duty training. However, some common errors can lead to delays or inaccuracies in their records. One of the first mistakes is incorrect or incomplete information in the basic sections, such as the date, reporting agency, or soldier's personal information (items 1 through 5). Ensuring that all details are accurate and complete is the first step toward a correctly filled form.
Another frequent mistake involves item 9, where soldiers must check the appropriate box to indicate the type of duty performed. Oftentimes, individuals fail to check any box or incorrectly identify their duty type. This leads to confusion and may require time-consuming corrections. Additionally, the failure to properly cite the documentary authority for the training reported in this section can complicate the validation process of the reported duty.
The DA 1380 form requires detailed entries for each duty day, including date, hours, retirement points, and a description of duties or training (columns a through d in item 9). Soldiers often make the mistake of providing vague or incomplete descriptions of their duties, training, or instruction. It’s important to provide clear, concise descriptions to avoid ambiguity and ensure that the duty or training is recognized appropriately.
Incorrect calculation of hours and retirement points in item 9 can also pose significant issues. Soldiers sometimes enter the wrong number of hours or retirement points, not following the guidelines provided in AR 140-185, Table 2-3. Accurate calculations are essential for correct pay and retirement credit.
Errors related to the “TO:” section (item 4) are not uncommon. Sometimes, this section is left blank or filled with incorrect information. It’s necessary to enter the complete designation and address of the record manager of the Soldier’s records accurately for the form to reach the right destination.
The signature in item 11 also presents a common mistake. This item must be signed by the officer having knowledge of the duties performed. However, this requirement is sometimes overlooked, or the form is submitted without the necessary signature. Without this verification, the form cannot be processed as intended.
Lastly, soldiers often neglect to properly document the submission status in item 12 regarding whether the form was submitted for pay, non-pay, or not applicable. This creates uncertainty in the processing and filing stages. Soldiers should ensure that this item clearly indicates the disposition of their DA 1380 form for accurate and timely record-keeping.
The DA Form 1380 is crucial for Army Reserve personnel, documenting reserve duty training and ensuring proper record maintenance and benefits. Accompanying this form, several other documents often play essential roles in managing and processing military personnel's duties and benefits. Here’s a brief overview of these forms and documents:
Together, these forms and documents support the comprehensive management of Army Reserve personnel, from documenting training and physical fitness to managing leave, housing, and awards. They are instrumental in the career development and benefits access for soldiers, underscoring the importance of accurate and timely paperwork in military service.
DD Form 214 (Certificate of Release or Discharge from Active Duty): This form shares similarities with the DA 1380 as it also documents an individual’s service and duties performed, but it specifically covers the period of active duty service and is issued upon a service member’s separation or discharge from active duty. Both forms are used to verify military service and training, influencing benefits and retirement points.
NAVPERS 1070/613 (Administrative Remarks): Commonly used in the Navy, this form is akin to the DA 1380 in that it records specific events or accomplishments in a service member's career. While the DA 1380 focuses on reserve duty training and activities, the NAVPERS 1070/613 can document a wide range of entries, including training completions, duty assignments, or qualifications achieved, vital for career progression and records management.
AF Form 707 (Officer Performance Report): Used by the Air Force, this document is similar to the DA 1380 in its purpose to document performance and duties. However, the AF Form 707 is specific to officers and focuses on evaluating an officer’s performance over a specific period. Both forms help in assessing the individual's contributions and performance, impacting career progression and development.
CG-3307 (Administrative Remarks, Coast Guard): This form serves a purpose similar to the DA 1380 by recording specific comments on a Coast Guard member’s service record. Though the DA 1380 details reserve duty training and activities, the CG-3307 can capture a broader scope of remarks, from training accomplishments to administrative notations. Both are crucial for maintaining an accurate service record, affecting promotions and assignments.
NGB Form 22 (Report of Separation and Record of Service): Issued by the National Guard, this form parallels the DA 1380 in that it provides a summary of a service member’s National Guard service, including training and duty performance. Unlike the DA 1380, which is filled out after training periods or duties, the NGB Form 22 is issued upon separation, detailing the service member's entire period of service in the National Guard. Both documents are integral to verifying military service and determining eligibility for benefits and retirement points.
When filling out the DA 1380 form, which is the Army Reserve Record of Individual Performance of Reserve Duty Training, attention to detail is crucial. This document is not only essential for tracking duty performance but also affects pay and retirement points. To assist with the accurate completion of this form, here are critical dos and don’ts.
When discussing the Army Reserve Record of Individual Performance of Reserve Duty Training, known as the DA Form 1380, several misconceptions tend to surface. Understanding these can help in ensuring that this form is utilized correctly, facilitating both accurate documentation of Reserve duties and appropriate awarding of benefits to service members.
This is not accurate. The DA Form 1380 is designed to document both paid and non-paid duties, including voluntary inactive duty training that does not provide immediate financial compensation but may contribute to retirement points.
Not all Military duties are recorded using the DA 1380. This form primarily captures the performance of reserve duty training outside the normal Inactive Duty Training (IDT) and other specified activities as dictated by Army regulations.
Although Reserve members input much of the information, the form requires verification and signature by a duly authorized officer. This ensures that the documented duties comply with the regulatory requirements and are eligible for crediting.
The DA 1380 is designed to be straightforward, with self-explanatory items and guidance provided for its completion. Individuals responsible for its preparation and submission can follow the provided instructions without needing extensive training.
While paper submission is an option, units are encouraged to submit the DA 1380 forms electronically to streamline processing. This not only makes the submission quicker but also aids in the efficient management and filing of records.
In contrast, the accurate completion and submission of DA 1380 forms can significantly affect a soldier's eligibility for certain benefits, including retirement points accrual and entitlements, reflecting directly on their service record.
While it's true that reported duties must be authorized, this includes a wide range of activities approved by Army regulations, including training with other services, attending professional conferences, or participating in special projects.
Amendments can be made to a DA 1380 after submission, provided the changes are authorized and verified by the appropriate officer. This ensures that inadvertent errors can be rectified, maintaining the accuracy of military records.
This form is equally important for both enlisted members and officers of the Reserve components. It serves as a record of completed duties and training for individuals across all ranks, impacting their career progression and benefits.
While many types of Reserve duties are reported on DA 1380 forms, not all training or duty assignments are required to be documented using this specific form. Some duties are captured through other reporting mechanisms depending on the nature of the activity and the governing regulations.
Understanding these common misconceptions can help service members and their commanders ensure that Reserve duties are accurately recorded and appropriately recognized in service members' records, contributing to their career progression and entitlements.
Completing the DA Form 1380 accurately is crucial for Army Reserve soldiers to record their individual performance of Reserve Duty Training. The following key takeaways are essential to understand for anyone dealing with this form:
By adhering to these guidelines, Army Reserve soldiers and their units can ensure that training and duty performance are appropriately documented and recognized, contributing to an accurate and up-to-date service record.
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